Table Booking

General Information:

 
  • A table can only be booked by groups directly associated with the AUS, SSMU, or McGill
  • All bookings are subject to approval and/or cancellation by the AUS and the Arts Faculty
  • Non-AUS Groups can book a maximum of 2 tables per semester
  • A table can only be used by the group that originally made the reservation.
  • Groups cannot give their reservation to a different group without approval from the AUS
  • Groups must not take up more than one table, even if the others are vacant for a period.
  • It is no longer possible to book tables for the next business day.
  • Table bookings are not available for summer sessions
  • Tables must be picked up at the AUS Office on the day of booking (open 9am-5pm)
  • Non-AUS Groups must pay a $12.50 booking fee on the day of their appointment
Read the Full Policy
Book a Table

Samosa Table

Only Samosas can be sold at this table (Other foods, such as grilled cheese, require approval from the AUS President). No drinks may be given out or sold unless consent is provided by the AUS VP Finance or President.

To book a table in the Leacock Lobby fill out this form.

Bake/Pastry Table

Only Baked goods can be sold at this table.  No drinks may be given out or sold unless consent is provided by the AUS VP Finance or President.

To book a table in the Leacock Lobby fill out this form.

Info/Promo Table

This table is used to promote events, seminars, and causes. Can be used to sell tickets or books. This table CANNOT be used to give out OR sell ANY food or drinks without approval from the AUS VP Finance or President.

To book a table in the Leacock Lobby fill out this form.

AUS Groups

To book a table in the Leacock Lobby fill out this form.

Cancellations should be made at least 2 days prior to your booking. If you cancel in the week leading up to your booking, it will count towards your allotted tables per semester.

  • Priority with table reservations is given to AUS groups.
  • AUS Groups are allotted 2 Samosa sales, 1 Bake sale, and 2 Info/Promo tables, per semester.
    • AUS groups are only able to table with food (samosa/bake sales) in the Leacock building
  • AUS groups can pre-book table reservations in bulk.
  • There is no rental fee for AUS Groups.

 

On the morning of your booking, please go to the AUS office (Leacock B12) to pick up the table.

After you have finished tabling, please return the equipment and supplies to the AUS office on or before 5:00pm on the day of your reservation. 

Food Sales Regulations

For groups looking to serve beverages (coffee, tea, etc.) or pre-packaged food items (granola bars, candy) please ensure you follow all food safety rules.

 

Non-AUS Groups

To book a table in the Leacock Lobby fill out this form.

Cancellations can be made via email or in person before your booking has been approved, and during the payment period after your booking has been approved. After the payment period has passed, whether or not you have paid, the booking will count towards your allotted tables per semester. No refunds will be issued.

  • Groups must be affiliated with an accredited student association to book a table.
  • Non-AUS Student Groups can only make 1 table reservation at a time. Once their reservation has passed, they may submit a request for another table.
  • Non-AUS Student Groups are allotted 1 Samosa sale OR 1 Bake sale, and 2 Info/Promo tables, per semester.

There is a $12.50 (tax included) fee for booking. You can pay the fee on the day of your booking. You must pay in person (via cash or card) at the AUS office.

  • Unpaid rental fees and last-minute cancellations are grounds to ban a group from further table reservations.
  • If a group makes a reservation, and then does not use the table on that day, the reservation counts towards their allotted bookings

On the day of your booking, please go to the AUS office (Leacock B12) to pick up your table and pay the booking fee.

After you have finished tabling, please return the equipment and supplies to the AUS office on or before 5:00pm on the day of your reservation. 

Food Sales Regulations

If you are a Non-AUS group affiliated with another faculty or SSMU, please get the appropriate food permits from them.