Reimbursements & Payment Requests

AUS processes all payments and reimbursements through direct deposit directly to Canadian bank accounts (of both vendors and individuals). The AUS will not issue reimbursements or payment requests by cash or physical cheques.

For all inquiries relating to reimbursements and payment requests, please contact the Finance Executive Assistant at auscheqreqs2@gmail.com.

If the form below is not working, please fill it out here.

IMPORTANT ANNOUNCEMENTS:

As per the AUS Financial By-laws, all funds (including FMC and CIFCO funds) must be claimed or used by April 15, 2026. Payment requests for the entire 2025-2026 academic year will proceed as follows:

  1. Reimbursements for all expenses incurred during the Fall 2025 semester will be due January 1, 2026 at 11:59 PM. 
  2. Reimbursements for all expenses incurred during the Winter 2026 semester will be due by April 15, 2026 at 11:59 PM. No exceptions.
  3. FMC and CIFCO funds issued during the Fall 2025 semester will not expire by the January 1, 2026 mid-point reimbursement deadline as stated above. Instead, FMC and CIFCO funds will be claimable until April 15, 2026.
Please read and follow all instructions on the AUS Payment Request form to complete your request fully and accurately. The AUS is not responsible if you submit a payment request with incorrect or incomplete information.