Listserv, Posters, and Social Media Submissions
General Information:
To request a message be broadcast to the Arts Community through our weekly AUS Listserv, please follow the instructions carefully below. For more information, please get in touch with our VP of Communications.
Please note: The deadline for posting your listing in the following listserv is Friday at 6:00 PM EDT (see Listservs requirements below).
- Any posts/listings sent after Friday @ 6:00 PM will have to wait until next week’s listserv submission.
- Posts will be accepted via email (communications.aus@mail.mcgill.ca) ONLY
- Posts will be accepted via email (communications.aus@mail.mcgill.ca) ONLY
Post requirements for the LISTSERVS via EMAIL:
- Add a title, date, time, location, and person to contact for questions.
- Keep descriptions under 25-50 words MAX (excluding the links). No one will read more unless they click the link/poster and are interested. Anything over 50 words will be cut off.
- Submit a photo in SQUARE/rectangle format. Instagram Square or Portrait Size, ideally.
- Please include a link to your website/social media where they can redirect themselves to the event of interest.
Post requirements for POSTERS:
You are allowed to hang up your Departmental-Association and McGill-related Clubs posters in Leacock (all floors but the main target should be the basement and 1st floor; anywhere with bulletin boards), Arts Lounge, Arts-West Building, and Ferrier. For other non-Arts buildings, please go seek poster approvals from other faculty or departmental associations.
ALL posters require AUS Stamp, AUS Executives’ or AUS Assistants’ approval! Posters will be approved by any AUS members or AUS Assistants (including I). Otherwise, we, the AUS Executives, Assistants, the Leacock Porter, or the McGill Security, have the right to remove any posters without your approval.
- For approval, pass by the AUS Office B-12(B) in the Leacock Basement.
- Arts Lounge is B-12(A).
- To find the AUS Office, you can enter the Arts Lounge, walk straight, and turn to your right.
- OR go down the Leacock Basement staircase, walk straight (when you see the elevator), turn to your right (hallways of Class 14 & 15), walk straight ahead, and knock on your left side.
- For approval, pass by the AUS Office B-12(B) in the Leacock Basement.
- Criteria of posters we ACCEPT:
- Arts Undergraduate Society (AUS) related events;
- AUS Departmental-Association events and posters;
- SSMU-affiliated (including SSMU-related Clubs) events and posters;
- McGill University Academic events and posters;
- McGill University-related research studies;
- Any messages from Official McGill University
- Criteria of posters we ACCEPT:
- Criteria of posters we DON’T ACCEPT:
- Posters promoting External Monetary Value;
- Non-Affiliated AUS/SSMU-related tutoring services;
- Non-Affiliated Taxes and Notary Companies;
- Non-Affiliated External Clubs events and posters;
- Personal students’ parties and clubs;
- Posters that promote racism, sexism, hate speech, bullying towards a student or student groups, and discrimination.
- Posters promoting External Monetary Value;
- Criteria of posters we DON’T ACCEPT:
- We have the right to reject/remove postings without your consent.
- The AUS VP of Communications will do poster clearings weekly or bi-weekly.
Post requirements for the POSTS via SOCIAL MEDIA (Instagram/Facebook):
- SOCIAL MEDIA: To get approval:
- Instagram: DM your post to @ausmcgill (we’ll reshare to AUS Instagram Stories).
ListServ Checklist
To ensure that you submitted the correct information to the listserv email before the deadline, the VP-Communications have made a checklist so you know what to submit correctly!
- Add a title!
- Date, time, location, and person to contact for questions.
- Keep descriptions under 25-50 words MAX (excluding the links).
- Submit a photo in SQUARE/rectangle format.
- Ensure to include a link to your website/social media where they can redirect themselves to the event of interest.
Example of a great post (Use Bold and Italics if needed):
Title: ASA Bake Sale
Hello everyone! The ASA are having their fun-tastic bake sale! It is happening on Monday, January 2, 2023, @ 12:00 PM-3:00 PM in the Leacock 1st-floor Lobby. For questions, feel free to contact: @mcgillanthropology on Instagram or anthropology.asa.mcgill@gmail.com!
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