ON APRIL 03, 2020 THE AUS WILL RESUME PROCESSING CHEQUE REQUESTS ACCORDIGN TO THE FOLLOWING SCHEDULE AND SPECIFICATIONS:
|Batch Number||Batch Purpose||Batch Submission Period|
|One||For all regular approved budgetary expenses incurred before March 13, 2020 or for disbursement of eligible FMC and FAC funds approved before February 27, 2020. Proof of purchase must show purchases were made before March 13, 2020.||April 03 – April 10, 2020|
|Two||For cheques related to all stipended employees, disbursement of funds approved during the March 28, 2020 FMC meeting, disbursement of funds from approved departmental budget changes made during the mid-April FMC meeting. Proof of purchase must show purchases were made before April 15, 2020.||April 18, 2020 – April 25, 2020|
ONLY CHEQUE REQUESTS SUBMITTED WITHING THE SPECIFIED SUBMISSION PERIODS WILL BE PROCESSED. DO NOT SUBMIT CHEQUE REQUESTS BEFORE APRIL 03, 2020.
THE AUS IS ALWAYS LOOKING TO IMPORVE THE CALRITY AND QUALITY OF ITS RESPONSE TO COVID-19. GIVE US YOUR FEEDBACK: https://forms.gle/zrhHLvnXKPRY2WVRA
FOR MORE INFORMATION ABOUT AUS’S RESPONSE TO COVID-19, PLEASE READ THE FMC, DEPARTMENTAL BUDGETS AND CHEQUE REQUEST SECTIONS OF THE MEMORADNUMS IN THIS FODLER: https://drive.google.com/drive/folders/1z6JE5bG1Zmq0KqIeIieNi2ePqoApXga6?usp=sharing
As of June, 2017, the AUS is migrating to digital cheque requisition forms. Please fill out the attached form and attach copies of receipts to support the expenditures. No cheque can be issued without receipts. The copies of the receipts must be clearly legible in their entirety, and in PDF, PNG, or JPG format, either by scan or by HD photograph. Retain the receipts until you have received your cheque.
The cheque is ready for pick up from the AUS office in 2 to 4 business days. However, in some cases, if the digital version of the receipt is not of sufficient quality, or appears to have been altered, we may require copies of the original receipts. If this is the case, you will be contacted.
If you request to have a cheque mailed, it normally takes 4 days from when the cheque leaves our office to reaching you, if you are located in Montreal. However, this is not guaranteed, and subject to Canada Post and McGill’s mail services.
Please note that cheques are only issued in Canadian dollars.
What constitutes proof of payment?
Where can I pick up my cheque?
When will my cheque be ready and will I be notified?
Why does the form reference a budget?
When should I submit a credit card use form?
If you’re unsure about your situation or have any other questions, feel free to email firstname.lastname@example.org
**Unfortunately, our system is requiring that you click to mail, please indicate in the notes if you want your cheque mailed or would prefer to pick up in the office*